Evs IP2Archive Deep Archive Manager Version 3.5 - July User Manual

USER MANUALDeep Archive Manager Version 3.5 - July 2013

2 1. About the ApplicationEVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D

7.2. User Settings7.2.1. Overview User Settings SubcategoriesThe User settings are divided into the following subcategories:• OptionsFor each subcateg

7.3. Global Settings7.3.1. Overview Global Settings SubcategoriesThe Global settings are divided into the following subcategories:• MADFor each subcat

Defining Default Search PeriodIn the Search group box you can define the default date range of the date filters in thefollowing tabs: Refused, Archive

7.4. System Settings7.4.1. Overview System Settings SubcategoriesThe System settings are divided into the following subcategories:• Directories• Optio

Activating the Filter BarIn the Filters group box you can activate or deactivate the display of the filter bar at thebottom of each grid, enabling you

7.4.4. Oracle Connection TabThe Oracle Connection tab allows you to configure the connection with the Oracledatabase.Entering the Database NameIn this

Activating Version ControlIf the Use Version Control check box is selected, the software version of the applicationis checked each time it logs into t

to-date, then the following message appears: ‘Actual – The Actual Version’. If thesoftware version is outdated, then the following message appears: ‘U

7.4.5. E-Mail Options TabIn case the application is capable of sending e-mail messages, the E-Mail Options tab willallow you to configure an e-mail ac

For the new settings to take effect, close and restart the application. Check the TOM.inifile in the installation folder of the application for the e-

2. Installing the Application2.1. How to Install the ApplicationTo install the application, proceed as follows:1. Double-click the IP2Archive.exe to l

Handling Unhandled ErrorsIf the Save the Screen Dump check box is selected, a screenshot is taken of anunhandled error message and stored in the datab

A Test button is provided allowing you to test the connection with the IPDirector API. If alldata is correct, the message ‘Connected’ will appear. Oth

104 7. Configuring the ApplicationEVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D

To learn more about EVS go to www.evs.comCorporate+32 4 361 7000North & Latin America+1 973 575 7811Asia & Pacific+852 2914 2501Other regional

4. Select the folder where the application has to be installed and click Next to continue.By default, the IP2Archive applications will be installed in

The Custom Setup screen shows a tree view of the IP2Archive applications that youcan install. By default, Deep Archive Manager, the database client so

Enter the IP address of the database server. The default port number, i.e. 1521,has already been entered. Click Next to continue.◦ If the database cli

8. Click Install to start the installation.The selected applications will be installed.IP2Archive- User Manual- Deep Archive Manager Version 3.52. I

9. If the installation has been completed, click Finish to exit the Setup Wizard.◦ If the View Readme File check box is selected, a text file containi

2.2. How to Modify, Repair or Remove theInstallationTo modify, repair or remove the installation of the application, proceed as follows:1. Double-clic

◦ If you want to remove the IP2Archive installation, select Remove and click Next.Continue to step 7.4. In the Custom Setup screen, select the applica

Any features that you have added in the Custom Setup screen will be installed. Anyfeatures that you have removed will be uninstalled. The installed fe



8. Click Finish to exit the Setup Wizard.12 2. Installing the ApplicationEVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D

3. Starting the Application3.1. After InstallationDouble-click the Deep Archive Manager icon on your desktop to start the application.You can also sta

To be able to log into the application, you need to belong to a user group that has a rolewhich allows to use the application.Enter your username and

4. Interface4.1. Main Window OverviewGeneral DescriptionThe main window displays the clips that have been requested to be archived, restored orarchive

Menu BarThe menu bar contains three menus: File, Settings and Help.The File menu contains only one command: Exit. It is used to exit the application.

Tab Description29.Hires Removed Tab This tab displays a list of clips whose high-resolution videofile has been removed from the nearline storage. You

CounterEach tab has a counter indicating the number of records it contains.It should be noted that the counter does not take into account the filters

4.2. Clip DataThe grids in all the tabs of Deep Archive Manager display the following clip data:Data DescriptionVarID A 32-character ID with variable

4.3. Archive Candidates TabGeneral DescriptionThe Archive Candidates tab displays the clips that have been requested to be archived.The request can or

Candidates GridThe Candidates grid displays the clips who may qualify to be archived. The followingadditional clip information is displayed:• OnAirDat

CopyrightEVS Broadcast Equipment S.A.– Copyright © 2003-2013. All rights reserved.DisclaimerThe information in this manual is furnished for informatio

4.4. Refused TabGeneral DescriptionThe Refused tab displays a list of clips that have been manually refused by the user in theArchive Candidates tab o

Refused GridBy default, the Refused grid displays the clips that have been refused in the past 7 days.This can be modified in the settings. See sectio

4.5. Archive Queue TabGeneral DescriptionThe Archive Queue tab displays a list of clips that have been requested to be archived.Clip DataThe following

Clip PriorityThe clips are displayed in order of priority. Clips at the top of the queue will be archivedfirst. By default, new clips are added at the

4.6. Archived TabGeneral DescriptionThe Archived tab displays the clips that have been archived to LTO and of which the high-resolution file is still

Archived GridBy default, the Archived grid displays the clips that have been archived or fully restored inthe past 7 days. This can be changed in the

With the Remove Hires button you can manually start the removal of thehigh-resolution file from the nearline storage of the archived and restored clip

4.7. Remove Hires Queue TabGeneral DescriptionThe Remove Hires Queue tab displays a queue of clips whose high-resolution video filehas been requested

4.8. Hires Removed TabGeneral DescriptionThe Hires Removed tab displays the clips whose high-resolution file has been removedfrom the IPDirector nearl

Hires Removed GridThe Hires Removed grid displays a list of clips whose high-resolution file has beenarchived and has been removed from the IPDirector

2EVS Broadcast Equipment S.A. - July 2013 Issue 3.5.D

NoteDepending on your user rights the Restore button, Purge button or the SelectedClips grid will be available or not.32 4. InterfaceEVS Broadcast Equ

4.9. Restore Queue TabGeneral DescriptionThe Restore Queue tab displays a queue of clips that have been requested to be restoredto the IPDirector near

Clip PriorityThe clips are displayed in order of priority. The high-resolution file of the clips at the top ofthe queue will be restored first. By def

4.10. Restored TabGeneral DescriptionThe Restored tab allows you to search for and purge the clips that have been (partially)restored to the IPDirecto

Restored GridBy default, the Restored grid displays the clips that have been restored in the past 7 days.This can be modified in the settings. See sec

Selected Clips GridThis grid contains the clips to be purged or of which the high-resolution file should beremoved from the IPDirector nearline storag

4.11. Purge Candidates TabGeneral DescriptionThe Purge Candidates tab displays the clips that have been automatically requested to bepurged. The actua

Purge Candidates GridThis grid displays the clips that qualify to be purged according to the criteria set in theConfiguration tab of the Configurator.

4.12. Purge Queue TabGeneral DescriptionThe Purge Queue tab displays a queue of clips that have been requested to be purgedfrom LTO tape.Clip DataThe

4.13. Purged TabGeneral DescriptionThe Purged tab allows you to re-archive the clips that have been purged from LTOtape.IllustrationThe Purged tab co

Table of ContentsTABLE OF CONTENTS 3WHAT'S NEW 61. ABOUT THE APPLICATION 12. INSTALLING THE APPLICATION 32.1. How to Install the Application 32.2

Purged GridBy default, the Purged grid displays the clips that have been purged from LTO in the past 7days. This can be modified in the settings. See

4.14. Search TabGeneral DescriptionThe Search tab allows you to search for clips in the IP2Archive database using a numberof search criteria.Search Cr

The data in the search results grid can be sorted, filtered and grouped. See section"Managing Grids and Grid Data" on page 72.44 4. Interfac

5. Archiving, Restoring andPurging Clips5.1. WorkflowDescriptionRequests to archive clips originating from different sources (e.g. non-linear editings

DiagramThe diagram below displays the various stages in the archive, hires removal, restore andpurge processes.46 5. Archiving, Restoring and Purging

5.2. Searching for Clips5.2.1. IntroductionDeep Archive Manager allows you to search for clips in two possible ways:• You can use the search bar that

3. Click to start the search.The clips whose clipname matches (part of) the clipname you entered are displayed.Searching by Tape IDTo search for clips

3. Click the Search button to start the search.Searching by DateTo search for clips that have been rejected, archived, restored, purged or of which th

To display the clips that have been rejected, archived, restored, purged or of which thehigh-resolution video file was removed on a particular day, en

5.3. Previewing ClipsIntroductionDeep Archive Manager allows you to open a media player and previewing a particular clipby clicking the Play Lores Fil

5.5.1. Manually Archiving Clips 545.5.2. Automatically Archiving Clips 555.5.3. Archiving Refused Clips 555.5.4. Archiving Purged Clips 565.5.5. Clip

The table below describes the various areas of the media player:Area Name Description1 VideoDisplayThe file is played back in the video display.2 Time

How to Move Through the Loaded Video FileYou can move through the loaded video file in several ways. You can:• click at a specific point on the timeli

5.5. Archiving and Refusing Clips5.5.1. Manually Archiving ClipsTo manually initiate the archiving of one or more clips, proceed as follows:1. Open th

5.5.2. Automatically Archiving ClipsIn the Configurator one can specify which types of clips should be automatically archivedby Deep Archive Manager.

NoteIf have selected a clip whose high-resolution video file is not online, a warningwill appear.Click Yes to continue, or No to abort the action. Mov

NoteIf have selected a clip whose high-resolution video file is not online, a warningwill appear.Click Yes to continue, or No to abort the action. Mov

NoteIf you switch to another tab when there are still items in the Selected Clips grid,a warning will appear.If you click Yes, the selected clips will

5.5.8. Locking and Unlocking ClipsA certain time after clips appear in the Archive Candidates tab, they are automaticallyrefused and moved to the Refu

5.6. Removing High-Resolution Files5.6.1. Manually Removing High-Resolution FilesTo remove the high-resolution file of one or more clips from the near

5.6.2. Automatically Removing High-ResolutionFilesIn the Configurator one can specify for which types of clips the high-resolution video fileshould be

6.7. Performing Basic Calculations on Grid Data 836.7.1. Basic Calculations and Footers 836.7.2. Performing Basic Calculations on the Data of a Single

5.6.5. Clip Remove Hires StatusA clip can have one of the following statuses:Status DescriptionRemove hires candidate The clip has been added to the A

5.7. Restoring Clips5.7.1. Restoring High-Resolution FilesTo restore the archived high-resolution file of one or more clips to the nearline storage,pr

5.7.2. Clip Restore StatusA clip can have the following restore statuses:Status DescriptionRequest restore A request to restore the high-resolution vi

5.8. Purging Clips5.8.1. Manually Purging Archived Clips WithOnline High-Resolution FileTo purge from LTO tape the high-resolution video file of one o

5.8.2. Manually Purging Archived Clips WithoutHigh-Resolution File OnlineTo purge from LTO tape the high-resolution video file of one or more clips in

5.8.3. Manually Purging Restored ClipsTo purge from LTO tape the high-resolution video file of one or more restored clips,proceed as follows:1. Open t

2. Click to add the selected clips to the Selected Clips grid. You can alsodouble-click a clip to add it.NoteIf you switch to another tab when there a

5.9. Warnings and Errors5.9.1. WarningsClips can enter the deep archive system through various channels or ‘origins’, e.g. FinalCut Pro, IPDirector, a

5.9.3. Handling Errors From the Deep ArchiveSystemRetrying ErrorsTo retry a task, e.g. archiving, restoring, removing hi-res, or purging of a particul

Deleting ErrorsTo delete a task, e.g. archiving, restoring, removing hi-res, or purging of a particular clip,that gave an error message originating fr

What's NewIn the Deep Archive Manager user manual the icon has been added on the left marginto highlight information on new and updated features.

6. Managing Grids and Grid Data6.1. About Managing Grids and Grid DataIn the application most of the data is displayed in grids. Each grid consists of

6.3. Manipulating Grid Columns6.3.1. Adjusting the Width of a Grid ColumnTo manually adjust the width of a particular column, drag the right or left b

A black prohibition sign will indicate where the column cannot be inserted.3. Release the left mouse button to insert the column.You can also reorder

6.3.3. Removing a Grid ColumnIf you want less information to be displayed in a grid, you can remove some columns. Toremove a column from a grid, right

2. From the list, select the header of the column you want to add to the grid.3. Drag the column header to the desired position in the grid.Two green

6.4. Sorting Grid DataEvery grid can be sorted according to the values in one of the columns. You can sort text(from A-Z or from Z-A) and numbers (fro

6.5. Filtering Grid DataYou can filter the data in a grid by using two types of filters: by one or more values from aparticular column or by simple or

6.5.2. Filtering by CriteriaFilters by criteria can be simple or complex:• Simple filters consist of one or two criteria and one Boolean operator (AND

6. Select the desired comparison operator from the second drop-down list, and then entertext in the field at the right.7. Click OK to apply the filter

• To delete a criterion, click the button to the left of the criterion and select the optionRemove Row.• To add a group of criteria, do one of the fol

1. About the ApplicationGeneral DescriptionThe Deep Archive Manager can be considered the portal to the deep archive system. Itallows librarians to ma

6.6. Grouping Grid Data6.6.1. How to Group Grid DataTo group the data in a grid by one or more column headers, proceed as follows:1. Drag-and-drop the

6.7. Performing Basic Calculations onGrid Data6.7.1. Basic Calculations and FootersYou can perform basic calculations on the data in a grid by adding

3. Right-click the area of the Footer bar at the bottom of the desired column.A context menu with basic operations appears.NoteDepending of the type o

NoteDepending of the type of data in a column (numbers, alphanumeric data), moreor less operations will be available.6. Select the desired operation.T

6.7.3. How to Perform Basic Calculations onGrouped Grid DataTo perform basic calculations on grouped grid data, proceed as follows:1. Right-click the

The result of the operation appears in the Footer bar.6.7.4. How to Remove a FooterYou can remove a specific footer or you can remove all footers. Do

6.8. Printing and Exporting Grid Data6.8.1. Print and Export ToolbarA toolbar is provided containing buttons that allow you to print or export to Exce

Once you have saved the file, a message box appears asking you if you want to openthe newly generated Excel file. Click Yes to open the file and No to

7. Configuring the Application7.1. Settings WindowOpening the Settings WindowThe Settings window allows you to configure your application. The first t

Certain settings are read-only and cannot be configured. These can only be modified in theConfigurator application. Other settings have to be configur